Engaging the workforce

16 interesting event formats to engage your employees

Many traditional businesses are exploring ways to adapt to the 21st century and become social businesses. A social business is a fancy word for a networked business or connected business. In the end it’s about networks and connections and its radical impact and mindshift to the way businesses have operated in the 20th century.

There are various ways of building and strengthening networks, including employee networks within companies. The idea is to tear down corporate silos, strengthen the corporate culture, improve employee loyalty, leverage the collective intelligence but also to have some fun! One of the most scalable ways is the use of an enterprise social network or social Intranet. It allows employees to connect with each other based on joint interests and work beyond all departmental silos, locations and hierarchies. Whilst the introduction and use of such platforms comes with its own challenges, it is still the most preferred method for connecting a company’s workforce because of its scale and value.

But actually there are many other ways and formats of bringing employees together. Carsten Rossi from Kuhn, Kammann & Kuhn recently published a great list of online and offline events (German) that have the power to bring together employees from different departments, divisions, hierarchies and locations of a company. Some of them can also take place on or at least can be facilitated through a company’s enterprise social network or social intranet increasing its usage. Since Carsten’s list is in German, but I find it interesting and valuable, I thought I would briefly list the ideas and events in English:

1) Corporate Commuter App
This app facilitates connections among commuting employees and allows them to organise shared rides from and to work. (Author’s comment: SAP has already developed an app that could be used by other companies.)

2) Top Chef
Employees of a global company that love to cook can show off their talent in the company’s cafeterias. Local recipes can be exchanged and discussed on a Cooking Community on the company’s enterprise social network.

3) WorldCafé “worldwide”
See link to Wikipedia.

4) Corporate Quiz Duel
This could be first facilitated online and quarter, semi and finals could be held in real life. Format could be similar to ‘Who wants to be a millionaire’ or similar.

5) Film Series
Based on a rough concept, employees in one office location create the first part of a movie and then pass the result on to the next office location. Progress and discussions take place on the enterprise social network or intranet.

6) Academy on the road
Employees that are traveling to other office locations present in Pecha Kucha style a project or innovations of his own office. All presentations can also be collected on the company’s intranet or similar.

7) ExOlympic Games
Instead of the usual company’s soccer tournament, the ‘Exotic Olympic Games’ are held. Activities could be for example Stacking or Mental Arithmetic.

8) Sandbox Days (inspired by Google Creative Sandbox)
Every company needs to address some big questions. Once a year it could organise a Sandbox day in different locations, where people come together to find answers to those big questions. At the end of the day the answers are presented to all participating locations.

9) Crowd Choir
Based on apps like Crowdflik groups / choirs could meet in different office locations and choreograph a previously chose song.

10) Citizen Day
Employees can talk about their social engagement outside work. On the company’s Intranet they can showcase their work through stories, photos and videos. Other employees can vote on the different engagements. The one with the most votes will be supported in a next Citizen Day.

11) Lunch Roulette
Why always go with the same colleagues for lunch? An app could help to pair people from different departments and roles to meet for lunch to learn about each other’s work. This could also be based on interests. (edited 27 Feb: There is an app for that called Mystery Lunch.)

12) Skill Swap
An idea by Clay Hebert.

13) Tracksuit Day (I would add it to the list)
The adidas Group organises once a year a track suit day. Employees are asked to come to work in a tracksuit. They can then upload their photos or videos and others can vote on them. This takes place on the company’s Intranet and has been a great success.

Some of the event formats above are clearly targeted ‘only’ at creating a stronger team spirit.  But there are others that can yield more immediate work-related results.

1) Corporate Barcamps
Similar to public barcamps this event format brings together employees to discuss various aspects of a pre-selected topic. Aspects are discussed and presented in various sessions organised by attendees rather than by a central committee. An extension would be to include partners, suppliers or even a completely external audience.

2) Innovation Slams
Employees present innovative ideas within a certain timeframe. These are rated and voted up on by others.

3) Jams
Jams can involve many hundreds and thousands of employees since they primarily take place online. Collaboratively employees work on predefined questions and challenges. Most jams are time-boxed between 24 and 72 hours. IBM has been a poster child for jams.


© Picture Credit: Christoph Schmaltz

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